0191 338 9865 Party / Private Hire

Booking Terms & Conditions

Please find the terms and conditions below:

Private hire of Northern Hope Gymnastics is provided on a venue hire basis only. By booking, the hirer agrees to the following terms and conditions.

IMPORTANT SAFETY NOTICE – PLEASE READ

  • Private hire is not a coached session.
  • A minimum of TWO supervising adults must be present in the gym at all times.
  • The hirer and supervising adults are fully responsible for the safety and behaviour of all participants.
  • Northern Hope Gymnastics accepts no responsibility for accidents, injuries, loss or damage occurring during private hire.
  • Participation is entirely at the hirer’s own risk.

Failure to follow safety instructions may result in the session being stopped immediately, with no refund.

1. Hire Cost & Duration

  • £50 per hour
  • Hire time includes setup and pack-down.
  • Sessions must start and finish at the agreed time.

Late departure may incur additional charges.

2. Booking & Payment

  • All bookings must be made in advance.
  • Full payment is required before the hire begins.
  • Bookings are non-refundable unless otherwise agreed by Northern Hope Gymnastics.

3. Supervision & Responsibility

  • Private hire is strictly venue hire only.
  • A minimum of TWO supervising adults must be present in the gym at all times.
  • Supervising adults must:
    • Actively supervise all participants
    • Stop unsafe behaviour immediately
    • Not encourage participants to attempt skills beyond their ability
  • Northern Hope staff are present for health & safety oversight only and are not responsible for supervising participants.

4. Participants & Numbers

  • The hirer must declare the number of participants in advance.
  • Any child who is crawling or walking counts as a participant.
  • Northern Hope Gymnastics reserves the right to limit numbers for safety reasons.

5. Sign-In & Emergency Details

  • All participants must be signed in and out by the hirer or supervising adults.
  • Emergency contact details must be available for all children taking part.

6. Gym Rules & Safety

For everyone’s safety:

  • No food or drink in the gym
  • No shoes on the gym floor (socks or bare feet only)
  • No jewellery
  • Long hair must be tied back
  • Clothing must be close-fitting and suitable for gymnastics

Additional rules:

  • Only equipment set out by staff may be used
  • One person at a time on trampolines
  • No access to overhead rigs, ropes or specialist equipment
  • Adults are not permitted on gymnastics equipment

7. Equipment & Damage

  • Equipment must be used only for its intended purpose.
  • Any damage caused through misuse will be charged to the hirer.
  • Broken or damaged equipment must be reported immediately to staff.

8. Behaviour

  • Unsafe or disruptive behaviour will not be tolerated.
  • Northern Hope Gymnastics reserves the right to end the hire immediately if safety is compromised.

No refunds will be issued in these circumstances.

9. Food, Drink & Alcohol

  • Food and drink are not permitted in the gym.
  • Any food must be consumed in designated areas only (if applicable).
  • No alcohol is permitted anywhere on site.
  • No electrical appliances may be plugged in without prior permission.

10. Liability

  • Northern Hope Gymnastics accepts no responsibility for accidents, injuries, loss or damage during private hire.
  • Gymnastics is a physical activity and carries inherent risk.
  • By booking, the hirer accepts full responsibility for all participants.

11. Cancellation

  • Cancellations are non-refundable unless otherwise agreed.
  • Northern Hope Gymnastics reserves the right to cancel a hire due to unforeseen circumstances. In this case, a refund or reschedule will be offered.

12. Agreement

By booking a private hire session, the hirer confirms that they:

  • Have read and understood these terms and conditions
  • Agree to comply fully
  • Accept full responsibility for all participants during the hire

By booking a birthday party at Northern Hope Gymnastics, you agree to the following terms and conditions. These are in place to ensure a safe, enjoyable experience for all children, families and staff.

IMPORTANT SAFETY NOTICE – PLEASE READ

  • Birthday parties at Northern Hope Gymnastics are provided on a venue hire basis and are not structured coaching sessions.
  • A minimum of TWO supervising adults must be present in the gym at all times during the party.
  • Parents/carers are fully responsible for supervising their own children throughout the party.
  • Northern Hope Gymnastics accepts no responsibility for accidents, injuries, loss or damage that occur during birthday parties.
  • Participation is entirely at the party organiser’s and supervising adults’ own risk.

Failure to follow safety instructions may result in the party being stopped early. No refunds will be given.

1. Party Times & Structure

  • Parties run Saturday & Sunday, 4:00pm – 6:00pm
  • Each party includes:
    • 90 minutes in the gym
    • 30 minutes in the party/food room
  • Parties must vacate the building by 6:00pm prompt.

Late departure may result in additional charges.

2. Pricing

  • £120 – up to 30 children (members)
  • £140 – up to 30 children (non-members)

Optional Extras

  • Cold buffet – £4.95 per child (includes unlimited juice)
  • Bouncy castle – £30
  • Soft play (under 5s) – £30

If families provide their own food, water refills will be provided free of charge.

3. Booking & Payment

  • A non-refundable deposit is required to secure the booking.
  • The remaining balance must be paid before the party begins.
  • Parties cannot start until full payment has been received.
  • Deposits are non-transferable.

4. Numbers & Wristbands

  • Maximum of 30 children, including the birthday child.
  • All children must wear a wristband provided on arrival.
  • Wristbands must remain on for the entire duration of the party.
  • Children without wristbands will not be permitted onto the gym floor.
  • Any child who is crawling or walking counts toward the total number.

5. Arrival, Set-Up & Departure

  • Access to the party room begins at 3:30pm.
  • Decorations may be set up within your allocated time.
  • At the end of the party, you will have a maximum of 10 minutes to:
    • Clear decorations
    • Tidy tables
    • Collect belongings
  • All rubbish must be taken home.

6. Supervision & Responsibility

  • Parties are not coached sessions.
  • A minimum of TWO supervising adults must be present in the gym at all times.
  • Supervising adults must:
    • Ensure children behave sensibly
    • Stop unsafe behaviour immediately
    • Not encourage children to attempt skills beyond their ability
  • Northern Hope staff are present for health & safety oversight only and are not responsible for supervising children.

7. Sign-In & Sign-Out

  • All children must be signed in and out by their own parent or carer.
  • A sign-in sheet will be provided.
  • Supervising adults must hold emergency contact details for each child attending.

8. Gym Rules & Safety

For everyone’s safety:

  • No food or drink in the gym
  • No shoes on the gym floor (socks or bare feet only)
  • No jewellery
  • Long hair must be tied back
  • Clothing must be close-fitting and appropriate for gymnastics

Additional rules:

  • Only one child at a time on trampolines
  • No access to equipment unless it has been set out by staff
  • No access to the gym before the party start time
  • Once food time begins, children must not return to the gym floor.

9. Equipment & Extras

  • Only equipment set out by staff may be used.
  • Adults are not permitted on gymnastics equipment or bouncy castles.
  • Bouncy castle and soft play must be pre-booked.
  • Any damage caused through misuse may be charged to the party organiser.

10. Food, Allergies & Alcohol

  • Food is to be eaten only in the party room.
  • Families providing their own food are responsible for managing allergies.
  • No alcohol is permitted anywhere on site.

11. Behaviour

  • Unsafe behaviour will not be tolerated.
  • Northern Hope Gymnastics reserves the right to:
    • Remove children from activities
    • End the party early if safety is compromised

No refunds will be given in these circumstances.

12. Liability

  • Northern Hope Gymnastics accepts no responsibility for accidents, injuries, loss or damage during birthday parties.
  • Gymnastics is a physical activity and carries inherent risk.
  • By booking, the party organiser accepts full responsibility for all attendees.

13. Agreement

By booking a birthday party at Northern Hope Gymnastics, you confirm that you:

  • Have read and understood these terms and conditions
  • Agree to comply fully
  • Accept responsibility for all children attending